The Job Swap module enable the employees to switch jobs/shifts with their colleagues, whenever necessary. By default, all employees with an ESSUser role assigned will have this option activated. Job swap is based on ESS and MSS licenses.
Licenses needed
ESS
MSS
Astrow Mobile
Roles and permissions
ESSuser role with permissions Create Job Swap Requests + Access Mobile ESS - for employees, to create job swap requests between peers,
Managerrole with permission Authorize Job Swap Requests - for managers, to authorize the request.
Important system settings:
To activate the Job Swap module, in the definition of the employee group, Configuration - Groups - tab Employee - New/Edit, check the option Used as - Job swap request group. This way all employees in the group will be able to create job swap requests.
Defining an employee group as job swap group in Astrow Web
Please make sure that the manager who approve job swap requests is also included in the group.
In Settings - tab System config., if the option Automatic process job swap request upon teammateaccept is on YES, the job swapping is processed immediately after the peer acceptance, without needing the approval of a manager.
How it works:
In practice, the job swap will result in a Change Day Program between employees.
The flow of the request is as following:
The employee requests a job swap with a teammate on a specific date. This is done entirely in Astrow Mobile.
The teammate has the option to accept or reject the request in his Astrow Mobile.
If the teammate accepts, then their manager will need to send the final approval to process the request. If the option Automatic process job swap request upon teammateaccept is on YES in Settings - tab System config., the job swapping is processed immediately after the peer acceptance, without needing the approval of a manager.
The links below will lead you through the entire process.
