Users with permission Bulk Documents Uploadcan upload multiple documents to employees in one operation. This is useful for pay slips, as the documents are automatically linked to each employee on a monthly basis. These documents will be uniquely identified by person number, badge number, employee number (if Allow duplicate employee number from System config. is off) or register number and sent to each employee selected. The document name should begin with identifier, e.g.: document with file name 12xxxx will be sent to employee person number 12. It can be viewed and downloaded in View - My Files for ESS users (see View/Download Personal Files).
You can also upload documents per person (e.g. CVs, working documents, etc.) from Configuration -Employees. In this case the documents won't need to be identified by a key (see explanations below).
To execute the bulk documents import, go to Operations- Bulk Documents Upload:
Bulk Documents Upload page in Astrow Web
Or from Configuration - Employees, select the employees and click Add documents:
Uploading documents from Configuration - Employees in Astrow Web
Next, follow the wizard. Add a type (if not already defined, write to add a new type) and a description.
If the protection is Private, the file will be seen only by employee in charge (license for ESS and permission View Private Employee Documents is needed); if the protection is Public, the documents will be seen by all persons with permission View Private Employee Documents.
Starting the wizard in Bulk Documents Upload in Astrow Web
Next, upload the files.
Uploading bulk documents Bulk Documents Upload in Astrow Web
Check the identification and files. Please note you must upload only files marked as Correct format key.
Checking the validity of the documents in Bulk Documents Upload in Astrow Web
The invalid files must be unchecked, otherwise the application won't permit the upload.
Saving an upload in Bulk Documents Upload in Astrow Web
The uploaded files can be seen in Operations - Employee files, by the HR user or manager who uploaded the files, or in View - My files, by employees (ESS users).
Uploading documents in Bulk Documents Upload in Astrow Web
You can also use this function to upload personnel documents. If you do this individually, go to Configuration - Employees, select the employee and click Add documents.
Uploading documents per person in Configuration - Employees in Astrow Web
Uploaded documents can be seen, downloaded and deleted by Managers and HR staff in Operations - Employee Files (see View/Download Employees Files).
