Projects

 

About projects

 
The Projects module helps companies using Astrow to collect and process simple project work information and track activities performed by employees on various projects. The Projects module will calculate time spent on various activities executed on project components.
 
Users will see and configure the Projects module with permissions View Employee Schedule Configuration and Edit Employee Schedule Configuration.
 

Licenses needed

 
  • Projects for the whole module,
  • VT and ESS to add project booking from Time Card.
  • MSS to add project bookings from Team Manager.
  • VT for project bookings on Astrow Mobile,
  • Astrow Terminal, for project bookings with Astrow Terminal.
     
     

    Roles and permissions

     
  • Self Add Booking - to add project bookings from Time Card (VT and ESS licenses).
  • Mobile Project Booking and Access Mobile VT - to add project bookings from Astrow Mobile (Projects, VT, and Astrow Mobile licenses).
     

    Important system settings

    :
     
    If the option Make project bookings with QRCode from Settings - System - tab System config. is set on YES, the project bookings can be added both manually or by scanning the generated code (see more details in QR Codes for Projects Activities).
     

How it works:

 
Projects in Astrow are defined as an hierarchical structure of a project into divided components (Work Breakdown Structure – WBS) and activities performed on the lowest level components of the WBS.
 
Project design in Astrow Web
 
As shown in the tree, components and activities can be repeated in one or more sub-trees. The activities in this version of Astrow cannot be linked on same level with other components meaning that on each level of a sub-tree there are only components or only activities.
 
The depth of the project is maximum 5 including the Project node, components and activities. So the deepest project sub-tree contains:
 
  • 1 root node, i.e. the project
  • 3 components levels
  • 1 activities level
 
Check the links below to define and work with activities, components and projects.
 

Managing projects bookings

 
Each project has a start date and an end date, which can be changed. You can also set a life limit to each component or activity, or you can freeze the activity of a sub-tree. If the projects/components/activities are active within an interval, bookings are allowed (from the ST-25 terminal, Astrow Mobile, Astrow Terminal, Time Card or Team Manager) and calculated. Ultimately, the bookings are done per project activity. You can however see reports per components, activities and projects.
 
Inactive project or sub-trees cannot be selected for bookings on the terminal or in views.
 
For further instructions, please read Manage Projects.
 
Check the links below to define and work with activities, components and projects.