GDPR in Employee List

Name and picture

Biometric templates

Data corresponding to tab Personal Info

Data in tab Free Items

Personal files.

 

For any changes to these data, the HR manager must inform the employee and receive their consent. In this respect, statuses GDPR Notified and GDPR Informed reflect the activity of HR managers. Please note that these are both manual activities, with the HR managers having the option to print GDPR data, send by email all personal data, or inform the employee differently and manually update the status.

 

To print personal data for one employee, go to Configuration - Employees, select the employees and click :

 

 

This will open GDPR information of the employee in view mode (for more information about this, please see Employee Data Change Request):

 

 

You can print the General Data view and inform the employees with no email address (*data in example is fictive):

 

 

If your employees have an email address assigned, you can send this information by email. To do this, go to Configuration - Employees, select the employees and click :

 

 

An email will be sent to all employees selected:

 

 

Notification if the employee doesn't have an email assigned (set in Employees - New/Edit - Personal Info). For employees who don't have an email assigned, information can be printed with the option .

The subject of the email can be edited.

Include data as email attachment: If checked, the data is also put in an html file as an attachment.

Include personal files: If checked, a link with all personal files is added to download the files in an archive.

Employee was notified about data changes (GDPR Notified): Change GDPR Notified in the Employees list.

Employee gave consent on data changes (GDPR Consent): Change GDPR Consent in the Employees list.