About Licenses

Astrow is a time and attendance flexible application, adaptable to different needs of its customers through its main license packages, MSS, ESS and VT, customable roles and permissions, and many other options.

Application Version

Astrow is licensed per major version. A minor version upgrade of the application will not require a change of license. Any new option or module added on the license requires a license update. For more information, see CodeMeter and License Management.

Employees Packages

The number of employees determines the system capacity used for packages discounts or upgrades.

Web Packages

MSS, Management Self Service, is the management license. With MSS, the managers have full control of the time and attendance of their teams in Team Manager (add/edit/delete bookings and absences for your team, bookings MC, add notes, change day programs, change cycles, view timecards, holiday cards, anomalies and generate attendance reports of your employees in Astrow Web) and for HR personnel full configuration permissions and administration of all employees.

Licensing the product will require at least 1 MSS. This is the core license and will be automatically assigned with the role of HR. The master user HR will have full configuration rights for all employees, thus also the role of Manager. It will be able to act as a Manager for the system group All employees (System). All employees (System) is a group which will be automatically updated whenever adding or deleting an employee in the system. All employees (System) cannot be assigned to other users; in case there are more HR persons entitled to operate for all employees, we advice you to create new groups and include all employees manually.

VT license uses Virtual Terminal for real time bookings, as an evolution from a traditional time clock to a computer controlled terminal, through an internet browser. VT license is used by employees to make real time bookings directly from their computer.

Mobile VT (TO BE DISCONTINUED) license is a variation of VT, using the mobile phones for bookings, through an internet browser on mobile operation systems. It was developed for situations when employees’ tasks are assigned in changeable locations, e.g. sales or other outsourced services, satellites offices, home working employees, leasing personnel etc.

ESS license, Employee Self Service, enables the possibility of sending absence requests to superiors, view personal timecard and holiday card, also team scheduled absences when sending an absence request. It also enables the authorizers to authorize absences of other persons. ESS license is used for employees to manage their own time and attendance and for authorizers to approve the absence requests of others.

Bio distribution is a license for distributing the templates on the terminals (see New/Edit ST-25, New/Edit iT30/iT300 and iT30/iT300 Terminal Commands for more details).

Morpho connection license enables the usage of Sagem Morpho terminals (see New/Edit Morpho 500+/200/J and Morpho 200/J/500+ Commands for more details). Please note that this is not possible without a Bio distribution license.

File terminal is a license to import in / export from Astrow bookings / data (see New/Edit File Terminal for more details).

Data collection is a license to insert directly from the terminal (iT30/iT300/ST-25) the number of operations of a type defined done during a working day, to be included in daily or periodic reports (see Data Collection for more information).

Illness Control is an extra module of medical reports developed for the Norwegian market. Please contact the sales department for more details about this license.

Options

Extra licenses for PIP and Detailed log enable the possibilities of PIP views and log operations.

Counters export enables the exports and the report Counters. Absence operations export enables the export of absence actions: add, edit and delete.

Mobile Terminal is a mobile application that transforms a mobile phone into an Astrow data collection terminal. A mobile can be used instead of any terminal in order to make bookings or register visitors. Employees can make bookings by PIN, employee number or by scanning a barcode / QRCode (see Bookings with Mobile Terminal). To define a mobile terminal, see New/Edit Mobile Terminal.

Pocket PIP is a mobile application to display the PIP status of employees. It also includes a roll-call checking list in case of emergencies (see Pocket PIP).

Visitors (registration and printing) helps companies using Astrow to register incoming visitors (see Visitors).

App design and run are for creating and running new configurations on the terminal (please contact your dealer!).

Projects helps companies using Astrow to collect and process simple project work information and track activities performed by employees on various projects. The module calculates time spent on projects and their various activities (see Projects).

Astrow Mobile is a mobile application, mainly targeting the employee. All the daily actions for an employee (MSS, ESS, VT) can be done inside the app. It offers them the required tools to view/operate from their mobile. Functionalities that are available: mobile booking with GPS coordinates, absence and booking request, time card, holiday card, PIP, chat, data collection, daily view, customizable dashboard. The managers are able to approve the requests and see the T&A of the staff when away from office.

Cloud Packages

Astrow offers the same services in rental packages.

You can find below a guide of the operations and roles enabled for each main license in Astrow Web.

For a full explanation of roles per license, please see Security Levels, Roles and Permissions.

For a full explanation of permissions per license, please see List of Permissions.

Menu	License needed
Operations	Operations
New Booking	VT
Absence Request	ESS
Booking Request	ESS
Time Card	ESS
Data Collection Request	ESS + Data Collection
Manage Requests (absences)	ESS
Manage Requests (bookings MC)	MSS
Manage Requests (data collection)	MSS + Data Collection
Manage Requests (personal data)	MSS
Team Manager	MSS
Holiday Manager	MSS
Team Anomalies	MSS
Communicate Status	MSS
My Status	ESS
Team T&A Status	MSS
Task Scheduler (standard)	Standard
Import Employees from Task Schedule	Import Employees
Chart (standard)	Standard
Chart (advanced)	Chart
Chat	Standard + Astrow Mobile
Bulk Documents Upload	Standard
Freeze Period	Standard
Employee Files	Standard
Visitor Check-in	Visitors
Visitor Check-out	Visitors
View
Terminal Results	VT
Dashboard	Standard
My Requests	ESS
Holiday Card	ESS
Yearly View	ESS
Team View	ESS
Messages	Standard
Requests History	ESS
My Anomalies	ESS
PIP	PIP
Operation Log	Detailed Log
Notes	Standard
My Files	ESS
Visitors List	Visitors (registration)
Personal Data	Standard (GDPR)
Configuration
Employees	Standard
Departments	Standard
Groups	Standard
Authorization	ESS
Day Programs	Standard
Pay Groups	Standard
Cycles	Standard
Employee contract	Standard
Break Groups	Standard
Overtime Groups	Standard
Chop Groups	Standard
Rounding Groups	Standard
AutoDP Table	Standard
Absences	Standard
Seniority Schemes	Standard
Holiday Settings	Standard
Counter Definitions	Standard
Counter Operations	Standard
Master Codes	Standard
Cost Centers	Standard
EWTD Counters	EWTD
Projects
Projects	Projects
Components	Projects
Activities	Projects
Communication
Terminal Manager	Communication (standard)
Terminal Groups	Communication (standard)
Terminal Configuration	Communication (standard)
Result Groups	Communication (standard)
Signal Definitions	Communication (standard)
Signal Exceptions	Communication (standard)
Special Card Manager	Communication (standard)
Terminal Commands	Communication (standard)
Command Log	Communication (standard)
Communication Queue	Communication (standard)
Data Collection	Data Collection
Security
Users	Standard
Roles	Standard
Reports
Report Definition	Standard
Report Archive	Standard
Export Definition	Counters Export
Export Archive	Counters Export
Bradford Factor	Bradford
HR
Groups	HR 1
Locations	HR 1
Equipments	HR 1
Skills	HR 1
Training institutes	HR 1
Free items	HR 1
Languages	HR 1
Access
GS Manager	Access
Access Groups	Access
Cards	Access
Event Logger	Access
GS Definitions	Access
Settings
Preferences	Standard
System	Standard
Tools	Standard
Change Password	Standard