About Licenses

Astrow is a time and attendance flexible application, adaptable to its customers' different needs through its main license packages: MSS, ESS and VT, customizable roles and permissions, and many other options.

Application Version

Astrow is licensed per major versions. A minor version upgrade of the application will not require a change of license. Any new option or module added to the license requires a license update. For more information, see CodeMeter and License Management.

Employees Packages

The number of employees determines the system capacity used for packages discounts or upgrades.

Web Packages

MSS, Management Self Service, is the management license. With MSS, the managers have full control of the time and attendance of their teams in Team Manager: add/edit/delete bookings and absences for your team, bookings MC, add notes, change day programs, change cycles, view time cards, holiday cards, anomalies and generate attendance reports of your employees in Astrow Web; the HR personnel have full configuration permissions and administration of all employees.

Licensing the product will require at least 1 MSS. That is the core license and will be automatically assigned with the role of HR. The master user HR will have full configuration rights for all employees, thus also the Manager's role. It will be able to act as a Manager for the system group All employees (System). All employees (System) is a group that will be automatically updated whenever an employee is added or deleted in the system. All employees (System) can be assigned to more managers with or without HR role.

VT license uses Virtual Terminal for real-time bookings, as an evolution from a traditional time clock to a computer-controlled terminal through an internet browser. Employees use VT license to make real-time bookings directly from their computer.

ESS license, Employee Self Service, enables sending absence requests to superiors, viewing personal timecard and holiday card, and the team scheduled absences when sending an absence request. It also allows the authorizers to authorize the absences of other persons. ESS license is used by employees to manage their own time and attendance and for authorizers to approve others' absence requests.

Astrow Mobile

is a mobile application, mainly targeting the employee. All the daily actions for an employee (MSS, ESS, VT) can be done inside the app. It offers them the required tools to view/operate from their mobile. Available functionalities: mobile booking with GPS coordinates, absence and booking request, time card, holiday card, PIP, chat, data collection, daily view, customizable dashboard. The managers can approve the requests and see the T&A of the staff when away from the office.

2 Factor Authentication is a security login option for users also using Astrow Mobile (MSS, ESS, or VT). When logging in to Astrow Web, users will receive a notification in Astrow Mobile to confirm the authentication in Astrow Web.

If 2 Factor Authentication is activated, Always or Random, the confirmation will be requested for ALL users, disregarding the fact that they have Astrow Mobile permissions or not. Please make sure all Astrow users have Astrow Mobile installed on their mobile phones and have users permissions.

General options

PIP Web is an option that allows managers or authorized personnel to check their presence in the company at any time (see Presence Indication Panel (PIP)).

PIP Mobile and Roll Call is a mobile application to display the PIP status of employees. It also includes a roll-call checking list in case of emergencies (see PIP Emergency Roll Call). Pocket PIP is available only with PIP Web.

Counters export enables the exports and the report Counters.

Absence operations export enables the export of absence actions: add, edit, and delete.

Visitors (registration and printing) helps companies using Astrow to register incoming visitors (see Visitors).

The Projects module helps companies using Astrow to collect and process simple project work information and track activities performed by employees on various projects. The module calculates time spent on projects and their various activities (see Projects).

Illness Control is an extra module of medical reports developed for the Norwegian market (see Illness Control). Please contact the sales department for more details about this license.

Detailed log enables the possibility to view users log operations (see Operation Log).

HR is a module used for HR administration (personnel records, documents, etc. - see Astrow HR Definitions).

The Charts module provides a graphical view of employees' data in Astrow. It enables the users to export the data in a chart format for an efficient and quick view of employees' T&A evolution (see Charts).

EWTD is used for EWTD reports (see EWTD Counters).

Bradford is used for Bradford Factor reports (see Bradford Factor Report).

The Data imports module is used for different data imports (see Astrow IO Service).

The Notifications module is used for email and push notifications for anomalies, daily or periodic counters variations (see Notifications).

The Department registration module is used to split the values of the daily counters one achieves between two or more departments (see Department Registration Key Settings).

Occupancy Monitor is used for on-site reservations, e.g., for meetings or to comply with the occupancy rules imposed by the COVID-19 situation (see Occupancy Monitor).

The Job Swapping module is used for changing shifts between co-workers (see Job Swapping). It is a functionality working with ESS on Astrow Mobile.

Options for the terminals

Bio distribution is a license for distributing the terminals' templates (see New/Edit ST-25, New/Edit iT30/iT300 and iT30/iT300 Terminal Commands for more details).

Morpho connection license enables Sagem Morpho terminals (see New/Edit Morpho 500+/200/J and Morpho 200/J/500+ Commands for more details). Please note that this is not possible without a Bio distribution license.

File terminal is a license to import in / export from Astrow bookings/data (see New/Edit File Terminal for more details).

Data collection is a license to insert directly from the terminal (iT30/iT300/ST-25) the number of operations of a type defined done during a working day, to be included in daily or periodic reports (see Data Collection for more information).

Mobile Terminal is a mobile application that transforms a mobile phone into an Astrow data collection terminal. A mobile can be used instead of any terminal to make bookings or register visitors. Employees can make bookings by PIN, employee number, or scanning a barcode/QRCode (see Bookings with Mobile Terminal). To define a mobile terminal, see New/Edit Mobile Terminal.

App design and run create and run new configurations on the terminal (please contact your dealer!).

The Access license offers a module for access control that can be used with a T&A application or independently. Access control module works with iTR300GS prox and mifare terminals. PAC and Impro integrations allow independent access system to be integrated with Astrow (see Astrow IO Service).

Cloud Packages

Astrow offers the same services in rental packages.

You can find below a guide of the operations and roles enabled for each primary license in Astrow Web.

For a full explanation of roles per license, please see Security Levels, Roles, and Permissions.

For a full explanation of permissions per license, please see the List of Permissions.

Menu	License needed
Operations	Operations
New Booking	VT
New Project Time	Projects + VT
Absence Request	ESS
Booking Request	ESS
Site Reservation	ESS + Occupancy Monitor
Time Card	ESS
Data Collection Request	ESS + Data Collection
Department Registration	Department Registration
Manage Requests (absences)	ESS
Manage Requests (bookings MC)	MSS
Manage Requests (data collection)	MSS + Data Collection
Manage Requests (personal data)	MSS
Team Manager	MSS
Holiday Planner	MSS
Occupancy Monitor	MSS + Occupancy Monitor
Team Anomalies	MSS
Communicate Status	MSS
My Status	ESS
Team T&A Status	MSS
Task Scheduler (standard)	Standard
Import Employees from Task Schedule	Import Employees
Chart (standard)	Standard
Chart (advanced)	Chart
Chat	Standard + Astrow Mobile
Bulk Documents Upload	Standard
Freeze Period	Standard
Employee Files	Standard
Visitor Check-in	Visitors
Visitor Check-out	Visitors
Notifications	Notifications
Assign Deputy	Standard
View
Terminal Results	VT
Dashboard	Standard
My Requests	ESS
Holiday Card	ESS
Yearly View	ESS
Team View	ESS
Messages	Standard
Requests History	ESS
My Anomalies	ESS
PIP	PIP
Operation Log	Detailed Log
Notes	Standard
My Files	ESS
Visitors List	Visitors (registration)
Personal Data	Standard (GDPR)
Configuration
Employees	Standard
Departments	Standard
Groups	Standard
Authorization	ESS
Day Programs	Standard
Pay Groups	Standard
Cycles	Standard
Employee Contract	Standard
Break Groups	Standard
Bank Holiday	Standard
Overtime Groups	Standard
Chop Groups	Standard
Rounding Groups	Standard
AutoDP Table	Standard
Absences	Standard
Seniority Schemes	Standard
Holiday Settings	Standard
Counter Definitions	Standard
Counter Operations	Standard
Master Codes	Standard
Cost Centers	Standard
EWTD Counters	EWTD
Company Site	Standard
Projects
Projects	Projects
Components	Projects
Activities	Projects
Communication
Terminal Manager	Communication (standard)
Terminal Groups	Communication (standard)
Terminal Configuration	Communication (standard)
Result Groups	Communication (standard)
Signal Definitions	Communication (standard)
Signal Exceptions	Communication (standard)
Special Card Manager	Communication (standard)
Terminal Commands	Communication (standard)
Command Log	Communication (standard)
Communication Queue	Communication (standard)
Data Collection	Data Collection
Security
Users	Standard
Roles	Standard
Reports
Report Definition	Standard
Report Archive	Standard
Export Definition	Counters Export
Export Archive	Counters Export
Bradford Factor	Bradford
HR
Groups	HR 1
Locations	HR 1
Equipments	HR 1
Skills	HR 1
Training institutes	HR 1
Free items	HR 1
Languages	HR 1
Access
GS Manager	Access
Access Groups	Access
Cards	Access
Event Logger	Access
GS Definitions	Access
Settings
Preferences	Standard
System	Standard
Tools	Standard
Change Password	Standard